How to Optimise Your Leave Management Process?

People leave due to managers, not companies.

57 per cent of employees have left a job because of their manager. 

 

Poor management can create a significant dent in your employer brand. Companies face significant challenges in retaining employees who are experiencing a lack of productivity and engagement at the workplace due to poor leave and sick management by the HR managers.

Things can turn upside down when the process is not streamlined, and employees find it increasingly challenging to apply for leave. More so, when there is an absence of an automated process and employees are unable to apply for the time-off easily.

This system inefficiency leads to payroll mismanagement, and consequently, employee burnout. A good employee leave management process ensures the seamless running of operations without compromising on the employee experience.

So, how can an HR manager optimise the leave management process without causing any disruption in employee efficiency and productivity?

Clear Leave Policy Communications

Misunderstanding and confusion due to loosely created leave policies can create disputes and frustration among the employees. When employees are unsure about the leave structure, eligibility criteria, and other fundamentals of the leave management, it can create a sense of uneasiness, which can sooner or later result in deteriorating levels of engagement, productivity, and efficiency.

To better the leave management process, make sure to have a well-structured leave policy in place. The leave policy should include,

• Paid time calculation structure
• Sick leave allowances
• Paid holiday list
• Eligibility criteria
• Unused leave encashment specifications
• Leave application process

Once you have a well-structured leave policy in place, ensure strict adherence and transparent communications with the employees. Also, train the HR managers such that there is lesser to no scope for miscommunication.

Compliance with Labor Laws

While working on creating a great to work, companies sometimes miss out on complying with the labour and employment laws. The result?- the company lends up damaging the employer brand built over these many years due to discrepancies in the leave policies. 

To avoid such dents on your employer brand, stay updated regarding the new amendments in employment laws regarding employee leave structure and ensure communicating the same to the employees.

Timely compliance can help you avoid leave management disputes and enhance the whole process.

Digitalisation of leave management

Companies across the globe are marching towards absolute digitalisation to establish a seamless flow of interconnected processes. The reason being, conventional processes are highly inefficient and exhausting. The same applies to manual leave management.

Paper forms and sheets are tremendously tedious and inefficient. Not only it requires manual processing of all the information, but it also needs a significant amount of paperwork for various formalities- not to mention the physical storage space required for record-keeping.

77% of employees expect easier ways to complete routine tasks.

Employees today prefer automation over traditional methodologies; in particular, the millennial generation. So, it becomes imperative for the companies to automate their leave management to the extent that it becomes utmost effortless for the employees to apply for leave and for the HR managers to approve/decline the leave, creating a win-win situation for both sides.

It’s time to replace the printed paper forms with leave management software that creates automated workflows, allowing HR managers to offer employees a well-ordered leave management experience.

Over the next two years, 64% of business professionals at enterprise organisations plan to build automation that focuses on improving the employee experience.

 

Why build when you can have a ready-made modern and robust staff holiday planning software? ScheduleLeave offers a user-friendly interface and in-built planner that can help you do away with complex spreadsheets and begin your journey to complete digitalisation.